November 2025
Resource Booking
Flexible Space Management That Adapts to Your Portfolio
This month, we're introducing powerful new capabilities that make Resource Booking smarter, more flexible, and easier to manage at scale.
HqO's Resource Booking has always streamlined access to shared spaces—from conference rooms to fitness studios to lab equipment. Now, with Combined Resources and Collections, you can unlock dynamic configurations, simplify tenant discovery, and optimize how every resource performs across your portfolio.
Each update strengthens the foundation—tying together intelligence, engagement, and operations to help property teams maximize utilization while delivering the frictionless experience tenants expect.
Combined Resources
Infinite Flexibility, Zero Friction
Seamlessly merge individual resources into infinite combinations with Combined Resources. This unlocks dynamic room configurations while simplifying backend management, ensuring spaces are always optimized for tenant collaboration and operational efficiency.
The Challenge:
Properties offer spaces of different sizes, but without flexible configurations, you either over-allocate space (wasting capacity) or under-deliver (forcing tenants to book multiple rooms manually).
The Solution:
Combined Resources lets you merge individual rooms into larger configurations, giving tenants right-sized options while the system automatically manages availability and eliminates double-bookings.
Highlights:
Dynamic Configurations: Give tenants flexible, right-sized options while properties maximize utilization and eliminate booking conflicts
Simplified Management: Copy settings from existing spaces for fast setup, then adjust pricing, rules, or details for each configuration as needed
Automatic Availability Logic: The platform manages conflicts in real time—no manual intervention required
Use Cases:
Flex Office & Coworking Spaces: Properties need maximum flexibility throughout the day—a small room for morning standup later becomes part of a larger combined space for an afternoon workshop, then splits back into individual rooms for evening focus work
Premium Amenity Spaces: The amenity lounge operates as three separate lounges during business hours, combines for after-work networking, or transforms into a full-floor venue for tenant events, with pricing tiers automatically applied
Collections
Organize Resources, Simplify Discovery
Create collections that don't just organize resources—collaboration spaces, wellness amenities, gym spots, lab equipment—they spotlight your best amenities and make them easier for tenants to discover and book.
The Challenge:
As portfolios scale and resource types multiply, tenants scroll through long lists mixing conference rooms, fitness studios, and lab equipment with no efficient way to filter by type or use case.
The Solution:
Collections let you organize resources into intuitive categories and surface them through custom utility buttons on mobile and filterable views—giving tenants faster access to exactly what they need.
Highlights:
Create & Manage Collections: Group resources by type, use case, or property strategy—making it easier for tenants to discover what matters most.
Display & Filter by Collections: Add utility buttons on mobile and enable filtering on web, giving tenants faster access to the right spaces.
Reorder Resources: Adjust the display order within collections through the admin calendar view—updates reflect instantly for tenants on mobile and web.
Use Cases:
Lab and Life Sciences: Properties with microscopes, collaboration rooms, and event spaces can separate lab equipment reservations from traditional conferencing, streamlining booking for specialized tenants.
Wellness and Gym: Commercial properties offering both meeting rooms and fitness amenities can organize bookings by type—making it easier for tenants to find gym spots without scrolling through unrelated conference rooms.
The Big Picture
Resource Booking turns shared spaces into strategic assets—maximizing utilization, creating flexibility, and delivering seamless experiences that strengthen tenant relationships.
With Combined Resources and Collections, property teams now have the tools to operate smarter and scale effortlessly. These updates position Resource Booking as a comprehensive solution that rivals standalone booking platforms—without the integration headaches or fragmented data.