HqO Visitor Management - Multi-Day Visits

Multi-day visitor management with enhanced flexibility and control

HqO's multi-day visitor capabilities give tenant hosts and property teams complete control over extended-stay visitor experiences. Whether a tenant is welcoming a group of attendees across a week-long training session or a colleague visiting from another office for several days, these tools give tenant hosts everything they need to register visitors, keep them informed, and make adjustments as plans evolve.

Key Capabilities:

• Creating Multi-Day Visits - Create visits for a single visitor or group for multiple days

• Multi-Day Notifications - Visitor invitation and reminder emails

• Edit Multi-Day Visits - Update visit dates and details seamlessly as plans evolve

• Bulk Upload Multi-Day Support - Process multiple multi-day visits simultaneously with bulk upload

Single & Group Visit Multi-Day Support

In the Create Visit form, select one or more days from the date picker to schedule a multi-day visit. You can choose consecutive days for extended stays or non-consecutive days for recurring visits — giving hosts the flexibility to match their visitor's actual schedule.

Editing Multi-Day Visits

Respond to changing schedules with flexible editing capabilities

Tenant hosts and property staff can update multi-day visitor registrations as plans evolve—adjusting visitor information or extending or shortening date ranges. This flexibility makes it easy to manage multi-day visitors when schedules change.

Key Capabilities:

• Update visit details, host information, or visit dates and times on existing multi-day registrations

• Empower tenant hosts to seamlessly manage a multi-day visit in one view

• Cancel individual visit days or remove all future days in a multi-day series

Multi-day visitor notifications*

Deliver timely, relevant communications throughout multi-day visits

HqO's multi-day notifications deliver a comprehensive initial invitation and timely day-of reminders, ensuring visitors arrive prepared and informed each day.Key Capabilities:

• Initial invitation sent upon visit creation with complete schedule of all visit dates and times

• Same-day reminder email delivered at 8am on the day of visit, or 1 hour before start time for early morning visits

*To see all of the details of our notification templates, please visit our Visitor Management Notifications page

Bulk upload Multi-Day Support

Register high-volume multi-day visitors in one streamlined experience

Tenant hosts and property teams managing events, trainings, or multi-day visitors can process dozens—or hundreds—of multi-day registrations simultaneously through the bulk upload. This streamlines multi-day visitor management into a single bulk process.

Key Capabilities:

• Upload multiple multi-day visitor registrations simultaneously via bulk visit form or CSV template

• Enter start and end dates into bulk UI to create visits for every day in that timeframe

• If start and end dates overlap a weekend it does not create visits for Saturday and Sunday

• CSV template with readable headers, user-friendly inputs, and an example row

See Bulk Visitor Registration page for more details:HqO Visitor Management - Bulk Visitor Registration